Health Information Management
Release of Medical Records for the purpose of continuing medical care and treatment is free.
Release of Medical Records for personal use will be charged according to the guidelines of the United States Department of Health and Human Services and the Pennsylvania Department of Health (effective January 1, 2014):
Amount per page, pp 1-20: $1.44
Amount per page, pp 21-60: $1.06
Amount per page, pp 61-end: $0.35
Amount per page for microfilm copies: $2.12
Flat fee for production of records to support any claim under Social Security: $27.02
Flat fee for supplying records requested by a district attorney: $21.33
Search and retrieval of records* : $21.33
*NOTE: Federal Regulations enacted under the Health Insurance Portability and Accountability Act (HIPAA) at 45 CFR Parts 160-164 state that covered entities may charge a reasonable cost-based fee, that includes only the cost of copying, postage, and summarizing the information (if the individual has agreed to receive a summary) when providing individuals access to their medical records. The Department of Health and Human Services has stated that the fees may not include costs associated with searching for and retrieving the requested information. For further clarification on this issue, inquiries should be directed to the United States Department of Health and Human Services at:
Office of Civil Rights
United States Department of Health and Human Services
200 Independence Avenue, S.W.
Washington, D.C. 20201
In addition to the amounts listed previously, charges may also be assessed for the actual cost of postage, shipping and delivery of the requested records.
The Department of Health is not authorized to enforce these charges.
Questions or inquiries concerning this notice should be sent to:
James T. Steele, Jr.
Deputy Chief Council
Health and Welfare Building
P.O. Box 90
Harrisburg, PA 17108
or for speech and/or hearing impaired persons:
The Pennsylvania AT&T Relay Services
800.654.5984 (TT), or